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Automation guide

How to Automate Employee Onboarding with n8n

Trigger provisioning, send welcome sequences, assign training, collect paperwork, and check in with new hires automatically.

The problem

HR and ops teams manually coordinate 20+ tasks across 5 systems every time a new employee starts. Things fall through cracks.

The outcome

New hires arrive on day 1 fully provisioned. HR team touches the process once to review, not to execute.

The tool

n8n — Open-source workflow automation with a visual builder.

How it works — step by step

  1. 1

    Offer accepted triggers the workflow in HRIS

  2. 2

    IT provisioning tickets created automatically

  3. 3

    Welcome email and onboarding checklist sent to new hire

  4. 4

    Manager notified with day-1 preparation checklist

  5. 5

    30/60/90 day check-ins scheduled automatically

About n8n

Open-source workflow automation with a visual builder. Self-hostable, 400+ integrations, and AI-native with LLM nodes.

Strengths

  • Self-hostable
  • 400+ integrations
  • AI nodes built-in
  • Code when needed

Pricing

Free self-hosted. Cloud from $20/month.

Documentation ↗

Ready-made n8n templates

Related guides

Want this in production?

Altor builds employee onboarding automation for US B2B companies.

We don't hand off code and disappear. We connect to your live systems, ship to production in 3 weeks, and stay until the system delivers measurable impact. New hires arrive on day 1 fully provisioned. HR team touches the process once to review, not to execute.

Email us your workflow →